MICROSOFT 365 PROGRAMS

Microsoft is an organization that develops operating system called windows and produces computer software, consumer electronics,  personal computers, computer hardware etc. for private and public use.

List of Microsoft Applications

• Microsoft Word

• Microsoft Excel

• Microsoft PowerPoint

• Microsoft OneNote

• Microsoft Outlook

• Microsoft Publisher

• Microsoft Access

• Microsoft OneDrive

• Microsoft SharePoint

• Microsoft Teams

• Skype for Business

Microsoft word: This is a writing processing software application, whose primary function is to create documents using built-in templates. It is used type and print their documents. You can insert a diagram, charts, table, pictures etc. to your document.

Benefits of Microsoft word
1. An ideal tool for creating professional document.

2. Used to organize document in a standard way.

3. It is used to create  business papers.

Microsoft Excel: It is a software program that uses spread sheets to organize numbers and data with formulas and functions. It features calculations or computation capabilities, graphing tools, pivot tables and a Microsoft programming language called visual basic for application. it enables users to format, organize and calculate data in a spread sheet. By organizing data using software like excel, data analysts and other users can make information easier to view as data is added or changed. Excel contains a large number of boxes called cells that are ordered in rows and columns.

Uses of Microsoft Excel
1. It is used to create grids of text, numbers and formulas specifying
calculations.

2. It is used to store, organize and analyze data.

Microsoft PowerPoint: a computer software which allows the user to create slides with recordings, narrations, transition, animation and other features for seminars, workshop and presentations.

Uses of Microsoft PowerPoint
1. It is used to create a presentation on a product you want to sell.

2. Used to create presentations as a digital portfolio.

3. It is used to create a better slide show.

Microsoft OneNote: a note taking program for free form information-gathering multi-user collaboration. It is an app designed for research, note taking and information storage.

Microsoft Outlook: outlook is the preferred email clients used to send and receive email by Microsoft Exchange Server email.it allows you to send and receive email messages, manage your calendars, store names and number of your contact and track your tasks.

Uses of Microsoft Outlook
1. It is used to send and receive emails
2. Also used to manage various types of personal data

3. used to create meetings, appointments and contact from one window to
another.

Microsoft Publisher: an office application that allows you to create professional documents such as newsletters, flyers, postcards, invitations. It is focused on the design and layout of pages.

Uses of the Microsoft Publisher
1. It is used to design personalized birthday, and greeting cards

2. Used to create professional business cards

3. It is used to make posters

4. Also used to make postcards and brochures.

Microsoft Access: this is a data base management system that combines the relational access data base engine with a graphical user interface and software development tools. It is an information management that helps you store information.

Uses of Microsoft Access
1. It can be used to develop personal application, departmental application.

2. Used to develop web application.

Microsoft OneDrive; a cloud storage service from Microsoft where you can save and access your files. It enables registered users to share and access their files from different devices. it is the storage backend of the web version of Microsoft office.

Benefits of Microsoft OneDrive
1. It backs-up documents automatically: OneDrive makes it easy to take a backup of your files to the cloud. You can enable automatic back up of selected folders from your PC. It helps you save the files directly to OneDrive instead of manually relocating them after first saving them to your PC.

2. It saves space on your computer: it is free to use. By storing files on the OneDrive cloud, you will be saving storage space on your PC. You can use the saved space for installing apps.

3. You can have multiple account in one drive: You can add multiple OneDrive accounts to be used simultaneously on a Windows 10 PC. The data from each account will be shown separately on your computer.

Microsoft SharePoint; is a cloud-based service that helps organizations share and supervise their content, expertness, and applications to:
• Enable teamwork

• Quickly search and find information

• Perfect cooperation across the organization; SharePoint provides a rich teamwork environment where people inside and outside your organization can work together. Its server is accessible to corporation that seek control over share points operation or target.

Benefit of SharePoint

1. SharePoint allows for storage, repossessing, searching, tracking, management and reporting on electronic document and records.

2. Its present OneDrive for business, which allows storage and synchronization of an individual’s personal document, as well as public or private file sharing of those documents.

3. Contains a business app store that has different types of external applications.

4. Allows collaborative real-time editing and coded information rights managed synchronization.

Microsoft teams; is a business communication platform that offers workspace chat and virtual meeting, file storage and application fusing.

Attributes of Microsoft teams
1. Chats: Teams allows users to interact through chats. It also allows users to arrange text and use emojis during chats, they can choose to mark a message as urgent or important.
2. Teams: it allows individuals, groups, or teams to join through a particular URL or invitation sent by a team administrator or owner.

3. Channel:  this enables team members to communicate and have conversations without the use of email or group SMS (texting).

4. Users are allowed to send private messages to a particular user than group of people. Skype for Business (SFB); is a business-focused app that allows you to send instant message, phone and video call, screen share, host and record meetings, and generally collaborate with your colleagues. It cannot make emergency phone calls. It serves as a lightweight collaboration tool.

Benefits of skype for business
▪ Present your screen during meetings, or give control to others.

▪ start instant message conversations and voice or video calls.

▪ See when your contacts are available online.

▪ Schedule and join meetings.